Enterprise Content Management helps storing details
like Document, records, files, etc in an organized manner such that it is easy
for retrieval. Provides a reliable central storage and maintains the integrity
of the details.
SharePoint also provides rich Web Content Management
features, which enables users to create and publish information instantly.
SharePoint’s Enterprise Content Management includes the
following features.
Feature
|
Description
|
Document Management
|
Acts a centralized repository to store
and maintain documents of different formats.
|
Record Management
|
Apply Policies, Reviewers, Signing
Authority, Audit Trails, setting Expiration policies, Approval Workflows etc
for critical business records.
Eg: Legal records, Contract Agreements, Lease Agreements etc |
Web Content Management
|
Provide instant content creating and
publishing facility.
Eg: The HR Department can publish job openings in the HR Portal. |
Check-In/Out
|
Ability to lock document and allow only
one user to edit it at a given point in time.
|
Content types
|
Define standards Fields, to maintain
consistency of similar documents across sites, users and Groups.
Eg: A Contract Agreement Content type should have the fields. Start Date, Target Date, Approved by etc. |
Role Based Security
|
Apply security settings and restrict
access of documents to specific users / groups.
|
Information Rights Management (IRM)
|
IRM Allows us to specific user/group
specific access rights to Documents / Lists / Libraries like View Only
access, Full access etc. This helps us to implement preserve the integrity of
the document and restrict access to anonymous users.
|
Metadata
|
Maintain key index information about the
document in metadata.
|
Document Library
|
Libraries to hold related documents with
Metadata based index.
|
List
|
Hold text based records.
|
Folders
|
Ability to create individual folders
based on users or Type of documents
|
Document Center site
|
A pre-defined site template to store
large number of documents, this template has per-defined features like Tree
view navigation, versioning, Check-in and check-out, Content types, Relevant
Documents Web Part etc to help manage documents easily.
|
WYSIWYG Editor
|
Create Rich Text content, and publish it.
|
Multilingual Sites
|
Support for multiple languages.
|
Workflows
|
Helps in setting up a review/approval
process flow for the documents which are added / modified so as to maintain
the integrity of the document.
|
Related Post
SharePoint
What is SharePoint ?
SharePoint Collaboration
SharePoint Portals
SharePoint Search
SharePoint Enterprise Content Management
SharePoint Business Process Management
SharePoint Business Intelligence
SharePoint 2010
Whats New in SharePoint 2010 ?
SharePoint 2010 Sites
SharePoint 2010 Communities
SharePoint 2010 Content
SharePoint 2010 Search
SharePoint 2010 Insight
SharePoint 2010 Composites
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